Executive Assistant

POSITION SUMMARY:  Provides high-level operational and executive support to the ED/CEO; responsible 
for logistics and preparation of board meetings and board events

PRIMARY FUNCTIONS
•  Manage CEO schedule, appointments, and meeting logistics, ensuring all materials are prepared 
and follow-ups are tracked. Track key organizational deadlines and priorities.
•  Organize CEO-led committee meetings and coordinate follow-up across all board and staff 
committees, including agenda development, minutes, reporting, and in-person/virtual logistics.
•  Coordinate logistics and prepare for board meetings/events (leadership orientation, dinners, 
luncheons, special projects, other executive events) including document preparation, meeting 
logistics and procurement of other assets required.
•  Draft, review, and manage correspondence, presentations, and documents for the CEO, maintaining 
well-organized digital and physical archives.
•  Maintain executive office records by organizing and filing correspondence, project folders, 
board reports and materials, staff reports and meeting minutes.
•  Manage travel for ED/CEO
•  Serve as liaison on behalf of the CEO to board members and external partners, ensuring timely 
communication and operational follow-through.
•  Performs other related duties as assigned by ED.

KNOWLEDGE, SKILLS & ABILITIES
•  Excellent comprehension and communication skills.
•  Ability to exercise good judgement and self-control.
•  Proficient and knowledgeable in computer applications/systems including Microsoft Office and 
other office-related software tools (e.g. Adobe Acrobat, Teams, Zoom); and database software.
•  Excellent organizational and time-management skills.
•  Excellent attention to detail skills.
•  Ability to interact professionally and maintain effective and positive working relationships 
with superiors, coworkers, and members.
•  Exhibit professionalism in all aspects.
•  Demonstrated ability to operate safely in the workplace.

MINIMUM QUALIFICATIONS
•  Associates degree or higher
•  3 years of experience in administrative or managerial support roles with executive support level 
responsibilities; nonprofit experience a plus.
•  Event planning experience.
•  Proofreading and writing skills, including proper English usage, spelling, grammar, punctuation, 
and business correspondence formatting.
•  Ability to handle sensitive information with confidentiality.

ADDITIONAL QUALIFICATIONS
•  Excellent communication and customer service skills.
•  Ability to be flexible and responsive to an evolving work environment.

PHYSICAL DEMANDS
Reasonable accommodation may be made for individuals with medical limitations or disabilities to 
perform the essential functions.
•  Sitting for long periods of time.
•  Ability to see and hear well (naturally or with correction).
•  Ability to work in a constant state of alertness safe manner.

WORK ENVIRONMENT
The work environment is characteristic of a professional office setting. Work is performed onsite 
with remote working capabilities offered per discretion of the CEO.